Records Management Division

The Office of Information Affairs (OIA) Records Management Division is responsible for overseeing proper records and file management within the Department of Agriculture.

The Departmental Records Management Office (DRMO) also:

• Coordinates with each USDA component's Agency Records Officer to enhance and standardize records management best practices; and
• Formulates and oversees the implementation of Department policy and guidance to ensure effective records creation, maintenance and use, and disposition occur in accordance with the Federal Records Act.

Contacts

• Agency Records Officers

Guidance

• Message from General Counsel about 2022 NARA Inspection (PDF, 225 KB)
• Message from General Counsel about Records Management April 2022 (PDF, 200 KB)

Training (All USDA Personnel*)

• Annual Records Management Training
• Records Management Responsibilities (PDF, 222 KB)
• Records Management Stakeholder Model (PDF, 117 KB)
• Social Media Quick Guide (PDF, 135 KB)
• Text Message Capture Quick Guide (PDF, 175 KB)

Senior Officials and Political Appointees

Transition Resources

• General Services Administration (GSA) Transition Directory
• Social Media Quick Guide (PDF, 135 KB)
• Text Message Capture Quick Guide (PDF, 175 KB)

Onboarding

• Records Management Onboarding Checklist (PDF, 124 KB)
• Introduction to FOIA and Records Management for Senior Officials (PDF, 1.9 MB)
• Departmental Records Management Entrance Guide for Senior Officials (PDF, 191 KB)
• Records Management Responsibilities (PDF, 222 KB)
• Records Management Guidance for Political Appointees and Senior Officials
• Guidance for Senior Officials and Political Appointees 2024

Offboarding

• Records Management Offboarding Checklist (PDF, 149 KB)
• Records Management Guidance for Political Appointees and Senior Officials
• Guidance for Senior Officials and Political Appointees 2024
• Records Management Responsibilities (PDF, 222 KB)
• Departmental Records Management Exit Procedures Quick Guide (PDF, 186 KB)

Entry and Exit Clearance Documents (All USDA Personnel*)

• NARA Transition Guidance for Federal Personnel
• Departmental Records Management Entrance Guide for Senior Officials (PDF, 191 KB)
• Departmental Records Management Entrance Guide (PDF, 219 KB)
• Departmental Records Management Exit Procedures Quick Guide (PDF, 186 KB)

Resources

• Records Management Onboarding Checklist (PDF, 124 KB)
• Records Management Offboarding Checklist (PDF, 149 KB)
• Social Media Quick Guide (PDF, 135 KB)
• Text Message Capture Quick Guide (PDF, 175 KB)

Departmental Regulations

• DR 3080-001 Records Management (PDF, 122 KB)
• DR 3085-001 Vital Records Management Program (PDF, 40.2 KB)
• DR 3090-001 Litigation Retention Policy for Documentary Materials including Electronically Stored Information (PDF, 117 KB)
• DR 3099-001 Records Management Policy for Departing Employees, Contractors, Volunteers and Political Appointees (PDF, 87.4 KB)

Records Schedules

• Agency Records Schedules
• General Records Schedules

Records Management Reports

• Senior Agency Official for Records Management Report (SAORM)
• Federal Agency Records Management Reporting

*USDA Personnel are Employees, Contractors, Students, Volunteers, Interns, Fellows and Political Appointees.

Questions or comments? Contact: USDADepartmentalRecords@usda.gov.