System of Records Notices

A System of Records is a group of any records under the control of an agency from which information is retrieved by the name of the individual or by some identifying number, symbol or other identifying particular assigned to the individual.

A System of Records Notice informs the public of the existence of a system of records and describes the type of information that an agency will be collecting, who will be collecting the information, how it will be safeguarded, the purpose for collecting such information, etc. It is an advanced notice to the public that must be given before an agency begins to collect, is given access to or can retrieve personal information for a new system of records and must be published in the Federal Register.

The following system of records notices have been published in the Federal Register by USDA agencies:

NOTE: This page is currently being updated. Any USDA SORNs not listed can be located at the Federal Register website.

Mission Areas:

United States Department of Agriculture (USDA)

• USDA Freedom of Information Act Express (FX) - 76 FR 54190 - August 31, 2011
• USDA/NOO–1, The USDA Voluntary Minority Farm Register - 64 FR 43139 - August 9, 1999
• USDA/OASCR-1, Civil Rights Enterprise System (CRES) -83 FR 65135 - December 19, 2018
• USDA/OASCR-2, Civil Rights Management System, (CRMS) - 86 FR 45952 - August 17, 2021
• USDA/OCFO-10, Financial Systems - 83 FR 67712 - December 19, 2018
• USDA/OCFO-3, Administrative Billings and Collections System - 74 FR 57447 - November 6, 2009
• USDA/OCIO-01—Freedom of Information Act Express (FX) - 83 FR 14238 -April 3,2018
• USDA/OCIO-2, eAuthentication Service - 71 FR 42346 - July 26, 2006
• USDA/OCIO-2, eAuthentication Service (eAuth) - 77 FR 15024 - March 14, 2012
• USDA/OCIO-2 eAuthentication Service - 82 FR 8503 - January 26, 2017
• USDA/OES-1, USDA Enterprise Content Management (ECM) - 71 FR 58365 - October 3, 2006
• USDA/OES-1, USDA Enterprise Content Management (ECM) - 76 FR 81909 - December 29, 2011
• USDA/OES-02, Correspondence and Document Management System (CDMS) - 79 FR 13977 - March 12, 2014
• USDA/OCFO-3, Administrative, Billings and Collections - 62 FR 47622 - September 10, 1997
• USDA/OHRM-5, Child Care Tuition Assistance Records System - 67 FR 15523 - April 2, 2002
• USDA/OHSEC-1, Radiation Safety Management System (RSMS) - 76 FR 62035 - October 6, 2011
• USDA/OHSEC-1, Office of Homeland Security and Emergency Coordination (OHSEC) - 77 FR 37652 - June 22, 2012
• USDA/OIG-1, Employee Records - 94-25007 - October 11, 1994
• USDA/OIG–1, Employee Records - 62 FR 61262 - November 11, 1997
• USDA/OIG-1, Employee Records, - 80 FR 48476 - August 13, 2015
• USDA/OIG-2, Informant and Undercover Agent Records - 62 FR 61207 - November 17, 1997
• USDA/OIG-3, Investigative Files and Automated Investigative Indices Systems - 70 FR 21389 - April 26, 2005
• USDA/OIG-8, Office of Audit's Research Aggregated Data Analysis Repository (“RADAR”) - 74 FR 9584 - March 5, 2009
• USDA/OIG-8, Office of Data Sciences (ODS) Research Aggregated Data Analysis Repository (RADAR) System - 82 FR 7795 - January 23, 2017
• USDA/OP-1, Personnel and Payroll System for USDA Employees -63 FR 4213 - January 28, 1998
• USDA/OSEC-01,  Personnel Public Health Emergency Records System - 86 FR 61747 - November 8, 2021
• USDA/OSEC-02, Contractor and Visitor Public Health Emergency Records - 86 FR 62142 - November 9, 2021

Departmental Administration (DA)

• USDA/DA-01, USDA Integrated Acquisition System - 73 FR 22125 - April 24, 2008

Farm Production and Conservation (FPAC)

• USDA/FCIC-2, Compliance Review Cases - 72 FR 70290 - December 11, 2007
• USDA/FPAC/RMA/FCIC-10, Policyholder -67 FR 68086 - November 8, 2002
• USDA/FPAC/RMA/FCIC-11, Loss Adjuster -68 FR 15426 - March 31, 2003
• USDA/FPAC/RMA/FCIC-2, Compliance Review Cases -67 FR 68559 - November 12, 2002
• USDA/FPAC/RMA/FCIC-7, Accounts Receivable -67 FR 72633 - December 6, 2002
• USDA/FPAC/RMA/FCIC-8, List of Ineligible Producers - 72 FR 523 - January 5, 2007
• USDA/FPAC/RMA/FCIC-9, Agent - 68 FR 55362 - September 25, 2003
• USDA/FSA Twenty-eight Agricultural Stabilization and Conservation Service (ASCS) systems of records previously published are being redesignated as Farm Service Agency (FSA) systems - 62 FR 5568 - February 6, 1997
• USDA/FSA-14, Applicant/Borrower - 84 FR 10775 - March 22, 2019
• USDA/FSA-15, Voluntary Minority Farm Register File (Automated) -68 FR 64850 - November 17, 2003
• USDA/FSA-2, Farm Records File (Automated) - 72 FR 70559 - December 12, 2007
• USDA/FSA-2, Farm Records File (Automated) - 77 FR 15026 - March 14, 2012
• USDA/FSA-2, Farm Records File (Automated) - 84 FR 10770 - March 22, 2019
• USDA/FSA-2, Farm Records File and USDA/FSA-14, Applicant/Borrower File - 66 FR 46986 - September 10, 2001
• USDA/NRCS, Landowner, Operator, Producer, Cooperator, or Participant Files - 70 FR 51332 - August 30, 2005

Food, Nutrition, and Consumer Service (FNCS)

• USDA/FNS–9, (formerly known as USDA/FCS–9), Food Stamp Program Retailer Information - 64 FR 17604 - April 12, 1999
• USDA/FNS-10, Persons Doing Business with the Food and Nutrition Service -65 FR 17251 - March 31, 2000
• USDA/FNS-11, Child and Adult Care Food Program (CACFP) - 69 FR 6933 - February 12, 2004
• USDA/FNS-11,  National Disqualified List (NDL) - 86 FR 48975 - September 1, 2021
• USDA/FNS-12 Food and Nutrition Service (FNS), Women, Infants, and Children (WIC) Food Delivery Portal (FDP) - 86 FR 55803 - October 7, 2021

Food Safety (FS)

• USDA/FSIS-0005 - AssuranceNet (ANet) - 87 FR 16163 - March 22, 2022
• USDA/FSIS-0005-AssuranceNet (ANet) – Exemption – 89 FR 12745 – February 20, 2024
• USDA/FSIS-0004, Public Health Information System (PHIS) - 83 FR 11489 - March 15, 2018
• USDA/FSIS-03, FSIS Consumer Complaint Monitoring System (CCMS) II - 80 FR 53759 - September 8, 2015

Marketing and Regulatory Programs (MRP)

• USDA/AMS-3, Perishable Agricultural Commodities Act (PACA) - 71 FR 65067 - November 7, 2006
• USDA/AMS-07, Domestic Hemp Production Program (DHPP) - 85 FR 2693 - January 16, 2020
• USDA/AMS-12, Research and Promotion Programs Information Retrieval (RPPIR) - 75 FR 78203 - December 15, 2010
• USDA/APHIS-1, Investigative and Enforcement Records Regarding Regulatory Activities - 66 FR 57698 - November 16, 2001
• USDA/APHIS-2, Veterinary Services—Records of Accredited Veterinarians - 80 FR 27142 - May 12, 2015
• USDA/APHIS-2, Veterinary Services - 81 FR 51177 - August 03, 2016
• USDA/APHIS-5, National Animal Health Laboratory Network (NAHLN) - 75 FR 50987 - August 18, 2010
• USDA/APHIS-8, Animal Welfare Act and Horse Protection Act - 84 FR 56999 - October 24, 2019
• USDA/APHIS-8, Animal and Plant Health Inspection Service - 84 FR 70493 - December 23, 2019
• USDA/APHIS-9, Wildlife Services Management Information System - 73 FR 23404 - April 30, 2008
• USDA/APHIS-9, Wildlife Services Management Information System - 80 FR 60872 - October 8, 2015
• USDA/APHIS-10, APHIS Comprehensive Electronic Permitting System (ePermits) - 73 FR 23406 - April 30, 2008
• USDA/APHIS-11, APHIS Emergency Management Response System - 73 FR 23409 - April 30, 2008
• USDA/APHIS-11, Emergency Management Response System (EMRS) - 86 FR 70082 - December 9, 2021
• USDA/APHIS-12, APHIS Automated Trust Funds (ATF) Database - 73 FR 23414 - April 30, 2008
• USDA/APHIS-13, Phytosanitary Certificate Issuance and Tracking System - 78 FR 37775 - June 24, 2013
• USDA/APHIS-13, Phytosanitary Certificate Issuance and Tracking (PCIT) System - 78 FR 48642 - August 9, 2013
• USDA/APHIS-13, Phytosanitary Certificate Issuance and Tracking (PCIT) - 78 FR 54445 - September 04, 2013
• USDA/APHIS-15, Animal Health Surveillance and Monitoring System - 76 FR 72897 - November 28, 2011
• USDA/APHIS-16, APHIS National Animal Identification System (NAIS) - 73 FR 23412 - April 30, 2008
• USDA/APHIS-16, Animal Disease Traceability Information System - 80 FR 55588 - September 16, 2015
• USDA/APHIS-18, Veterinary Services User Fee System (UFS) - 77 FR 15033 - March 14, 2012
• USDA/APHIS-19, LabWare Laboratory Information Management System (LabWare LIMS) - 78 FR 60245 - November 01, 2013
• USDA/APHIS-19, National Veterinary Services Laboratories' Laboratory Information Management System (NVSL-LIMS) - 86 FR 67675 - November 29, 2021
• USDA/APHIS–20, Agricultural Quarantine Activity System (AQAS) - 84 FR 40385 - August 14, 2019
• USDA/APHIS-23, Integrated Plant Health Information System (IPHIS) - 86 FR 27553 - May 21, 2021
• USDA/APHIS-24, Lacey Act Declaration Information System (LADIS) - 85 FR 8539 - February 14, 2020
• USDA/ARS-2, Research Medical Records System - 75 FR 34684 - June 18, 2010
• USDA/ARS-2, Research Medical Records System - 75 FR 50983 - August 18, 2010
• USDA/GIPSA-1, Grain Inspection, Packers and Stockyards Administration - 78 FR 20087 - April 3, 2013
• USDA/GIPSA-2, Grain Inspection, Packers and Stockyards Administration (GIPSA) - 75 FR 80034 - December 21, 2010

Natural Resources and Environment (NRE)

• USDA/FS-3, Uniform Allowance System (UNAW) - 76 FR 19307 - April 7, 2011
• USDA/FS-05, Certified Cost Collectors - 73 FR 52809 - September 11, 2008
• USDA/FS-9, Employee Assistance Program CONCERN - 76 FR 81910 - December 29, 2011
• USDA/FS-12, Incident Management and Prescribed Fire Qualification and Experience Records - 73 FR 53817 - September 17, 2008
• USDA/FS-13, Geometronics Skills Inventory - 73 FR 52001 - September 8, 2008
• USDA/FS-16, Mineral Lessees and Permittees - 86 FR 35469 - July 6, 2021
• USDA/FS-26, Trespass and Claims -66 FR 64209 - December 12, 2001
• USDA/FS-33, Law Enforcement and Investigative Records - 69 FR 56031 - September 17, 2004
• USDA/FS-33, Law Enforcement Management Attainment Reporting System (LEIMARS) - 86 FR 35465 - July 6, 2021
• USDA/FS-43, Emergency Fire Mobilization Plan Director - 69 FR 77713 - December 28, 2004
• USDA/FS-52, Resource Ordering and Status System (ROSS) - 70 FR 2601 - January 14, 2005
• USDA/FS-55, National Recreation Reservation System (NRRS) - 73 FR 23178 - April 29, 2008
• USDA/FS-57, Incident Suite (I-Suite) Database Application - 74 FR 57285 - November 5, 2009
• USDA/FS-58, National Woodland Owner Survey Database - 77 FR 24929 - April 26, 2012
• USDA/FS-61, Freedom of Information Act and Privacy Act Files - 76 FR 18145 - April 1, 2011
• USDA/FS-63, Application Cloud Environment (FS ACE) - 86 FR 35462 - July 6, 2021

Research, Education, and Economics (REE)

• USDA/NASS-3, Census of Agriculture Records - 74 FR 19038 - April 27, 2009
• USDA/NIFA-1, State Cooperative Extension Service Employees - 77 FR 24925 - April 26, 2012
• USDA/NIFA-1, Veterinary Medicine Loan Repayment Program - 75 FR 77607 - December 13, 2010
• USDA/NIFA-1, Veterinary Medicine Loan Repayment Program (VMLRP) - 83 FR 10423 - March 09, 2018

Rural Development (RD)

• USDA/Rural Development-1 Applicant, Borrower, Grantee or Tenant File - 81 FR 25369 - April 28, 2016
• USDA/RD-1 Current or Prospective Producers or Landowners, Applicants, Borrowers, Grantees, Tenants, and Other Participants in RD Programs - 84 FR 21315 - May 14, 2019
• USDA/RD-2 Enterprise Content Management (ECM) - 79 FR 13977 - March 12, 2014

Trade and Foreign Agricultural Affairs (TFAA)

• USDA/FAS-5, FAS Child Day Care Assistance Records System - 66 FR 49612 - September 28, 2001
• USDA/FAS-6, International Funds Control Reporting System (IFCRS) - 72 FR 40271 - July 24, 2007
• USDA/FAS-7, International Passport and Travel Tracking System - 72 FR 40270 - July 24, 2007
• USDA /FAS-8 Dairy Accelerated Importer Retrieval and Information Exchange System (Dairies) - May 7, 2008
• USDA/FAS-9 Integrated Management Administrative Resources Tool System (iMART) - 84 FR 63837 - November 19, 2019
• USDA/FAS-10 Foreign Agricultural Service, International Fellowship and Exchanges Database System (FAS-IFEDS) - July 12, 2022